Established in 2018 G.C, we are a group of companies focused on finding and implementing effective solutions in Real Estate, Marketing, Technology, Education and Business Consulting, striving to deliver measurable results, ensure early delivery, and exceed expectations

The Transaction, Administration & Administration Coordinator is responsible for coordinating sales transactions while ensuring efficient office administration. The role supports sales contract management, payment processing, documentation control, compliance with contractual and administrative requirements, commission follow-up, and day-to-day office operations. The position plays a key role in maintaining organized processes, smooth internal coordination, and a professional office environment.

Sales Transaction & Contract Management

• Support the coordination, and management of sales contracts and related agreements.
• Ensure contracts are properly completed, signed, approved, and securely filed.
• Track transaction progress and follow up on contract milestones and deadlines.

Payment Processing & Follow-up

• Coordinate and monitor client payments in line with agreed contract terms.
• Follow up on outstanding payments with clients and internal finance teams.
• Maintain accurate records of payments, balances, and transaction status.

Sales Documentation & Records Management

• Maintain organized and up-to-date sales files, including contracts, receipts, approvals, and correspondence.
• Ensure proper documentation control, filing, and easy retrieval of records.
• Prepare transaction summaries and periodic administrative reports.

Compliance & Administrative Control

• Ensure sales transactions comply with internal procedures, contractual obligations, and relevant regulations.
• Support audits and internal reviews by providing accurate documentation.
• Identify gaps or discrepancies and escalate them for corrective action.

Commission Tracking & Follow-up

• Track sales commissions in accordance with approved commission structures.
• Coordinate commission payment processing and follow up on pending commissions.
• Maintain commission records and provide reconciliation reports when required.

Office Administration & Operations

• Manage day-to-day office administration activities to ensure smooth operations.
• Coordinate office supplies, stationery, utilities, and basic office services.
• Maintain office records, correspondence, and filing systems.
• Support scheduling of meetings, appointments, and internal communications.
• Assist in onboarding documentation for new sales agents and staff.
• Ensure the office environment is organized, functional, and professional at all times.

Coordination & Communication

• Act as a central point of contact between sales agents, management, finance, legal, and external stakeholders.
• Handle inquiries related to transactions, documentation, and administrative matters.
• Support the sales team with administrative assistance as required.

Skills and Competencies

• Strong organizational and multitasking skills.
• Excellent attention to detail and record-keeping ability.
• Good understanding of real estate transactions and administrative processes.
• Strong communication, coordination, and follow-up skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in MS Office and basic administrative systems.

Personal Skills:

·      Teamwork

·      Honesty

·      Tightness

·      Commitment

·      Relationship

Job Requirements and Experience

• Bachelor’s degree in Business Administration, Management, Accounting, or a related field.
• Minimum of 3 years of experience in administration, office coordination, or a similar role.
• Experience in contract handling, payment follow-up, and office administration is an advantage.

Relations

·Internal: AHF working units and employees

External: All AHF Customers and stakeholders